Use of space: ryan james fine arts is a visual art gallery. Clients must take full caution around the artwork. For this reason, we limit events to adults and young adults 12 and up only unless an exception is made prior to booking. We are a non-smoking gallery and no smoking is allowed on the premises. Client must identify an event contact to facilitate set-up, staffing needs and clean-up of the event and to serve as the main contact for the duration of the event/program. A ryan james fine arts representative will be onsite during the duration of the event/program.
Set Up and Display: Tables, chairs, etc. must be set up in coordination with gallery specifications. Banners, posters, artwork or any other signs must be affixed to free-standing supports.
Restrictions: Special arrangements can be discussed if requested prior to the day of the event/program.
- Glitter, sparkles, rice, birdseed, or similar material is not allowed.
- Use of tape on gallery floors is not permitted.
- Use of nails/tacks in the gallery walls is not permitted.
Food/Drinks: Client provides any and all food/drinks and supplies. Client may only use a catering service for the prep and service of food/drinks unless otherwise agreed upon by the gallery. All food and garbage must be deposed of by the end of the event.
Alcohol: Client must make ryan james fine arts aware of any alcohol that they intend to serve at the event. Groups serving alcoholic beverages must obtain and submit copies of any required permits to ryan james fine arts at least 3 business days before the day of the event. Bartenders must have a serving license. Bartenders must card all guest appearing to be under the age of 30. Bartenders are responsible for not over serving guests. The Gallery can provide a staff person at a rate of $25 per hour to serve alcoholic beverages if not using a professional service.
Maintenance / Cleanup: The space must be returned to the condition it was in upon arrival.
Damages: If during the course of an event rental there is any damage to artwork, walls or major spills that require professional cleaning, repair or replacement, the Client is responsible for the entire cost of damages. Costs will be provided by the gallery and sent in writing to the client.
Liability: Client agrees to hold ryan james fine arts and its employees free from any liability or claim for damages or suit for or by reason of any injuries to any person or property of any kind whatsoever, from any cause whatsoever, arising out of the use and occupation of the premises by the renting party; and the renting party hereby covenants and agrees to indemnify ryan james fine arts from all liability or damage on account of or by reason of any such injuries or damage.
Fees: For the use of gallery space, ryan james fine arts charges a fee of $100 per hour. Federal and local taxes apply.
Cancellations: In the event of cancellation by the client, 75% of the rental fee will be refunded to the client. In the event of cancellation by ryan james fine arts, 100% of the rental fee will be refunded to the client.